¶ Purpose
The Cheque Print Format screen is used to configure and maintain bank‑specific cheque printing templates in the ERP system. This setup defines the layout, alignment, and positioning of cheque details such as payee name, date, amount, and amount in words for a particular bank. The configured format is later used in the Cheque Print transaction to ensure accurate and standardised cheque printing as per bank requirements.
¶ Prerequisites
The following transactions must be completed before the Cheque Print Format transaction.
- The default fields must be set in the Cheque Print Details transaction.
- Access rights must be assigned to the responsible user for the transaction.
- The Bank Details master must be defined.
¶ Cheque Print Format
The Cheque Print Format screen allows users to configure the cheque layout and print cheques as needed.
Navigation: Main – Menu ⇢ Transactions ⇢ Finance ⇢ Finance Entries ⇢ Finance ⇢ Financial Year Selection ⇢ Show List ⇢ Tools ⇢ Cheque Print Format
- The Cheque Print Format screen displays the details such as Accounts, Height, Width, Font and Layout (Portrait).
- The user can edit Accounts (Bank Name).
- The user can edit details such as the Height, Width and Font.
- The user must set the dimensions for all fields that need to appear on the cheque, including Account Payee, Cheque Date, Pay To 1, Pay To 2, Amount in Words 1, Amount in Words 2, Amount, For Company, Authorized Signature, Not Over, and Account Number.
- The user can also edit dimensions of the required fields, Left, Top, Width, and Height, if required.
- The user can change the layout between Portrait and Landscape if required.
- Click Print symbol, the following screen will appear.
- The user must select the appropriate Printer from the list.
- The user can enter the Number of Copies to print.
- Click Print.
¶ Functional Use Cases
| Sl. No. | Use Case | Business Scenario | Functional Outcome in ERP |
|---|---|---|---|
| 1 | Bank‑Wise Cheque Format Setup | Different banks have different cheque layouts. | Bank‑specific cheque print formats are configured. |
| 2 | New Cheque Template Creation | Organization opens a new bank account. | New cheque print format is created for the bank. |
| 3 | Modify Existing Cheque Format | Bank cheque layout changes. | The existing format is updated. |
| 4 | Field Position Configuration | Cheque fields need precise alignment. | Correct placement of date, payee, and amount. |
| 5 | Multiple Formats per Bank | The same bank uses different cheque designs. | Multiple formats can be maintained. |
| 6 | Printing Accuracy Control | Avoid misaligned or unreadable cheques. | Accurate cheque printing through ERP. |
¶ Use Case Scenario
- Click here for a detailed use case scenario.
¶ Transaction Checklist
| Steps | Checklist Item | Details / Purpose (Before Starting Transaction) |
|---|---|---|
| 1 | Physical Cheque Sample | Keep a sample cheque for reference. |
| 2 | Bank Selection | Ensure the bank master is already created. |
| 3 | Printer Type Identified | Confirm the printer and page size used for cheques. |
| 4 | Field Requirements Known | Identify fields like date, payee, amount, words. |
| 5 | Margin & Alignment Settings | Decide X/Y coordinates for printing. |
| 6 | User Authorization | Ensure user has rights to configure cheque format. |